Privacy Policy

Last Updated: March 30, 2026

Vahaya LLC ("we," "us," or "our") respects your privacy. This Privacy Policy explains what data we collect, how we use it, and your rights when using our mobile application and website (the “Service”).

1. Information We Collect

A. Mobile Application

Location Data

• Collected during active tracking sessions (GPS, speed, heading, altitude)
• Used for real-time tracking, navigation, and trip history

Account Information

• Drivers: Temporary one-time code (no personal account required)
• Administrators: Email and password (securely stored)

Trip & Scheduling Data

• Includes pickup/dropoff locations, times, notes, and assignments
• Used for dispatching and route management

Employee & Vehicle Data

• Employee roles, schedules, and contact info
• Vehicle details (type, status, maintenance, capacity)

Diagnostics

• Device type, app version, and crash logs
• Used for performance and bug fixes

B. Website (if applicable)

Usage Data

• IP address, browser type, pages visited, and interactions
• Used to improve performance and user experience

Cookies

• Used for authentication and analytics
• You may disable cookies in your browser settings

Contact Forms

• Name, email, phone, and message (if submitted)

2. How We Use Information

We use data to:

• Operate and manage fleet tracking and dispatch
• Provide navigation and trip history
• Improve performance and user experience
• Ensure safety, compliance, and accountability
• Respond to support requests
• Comply with legal obligations

3. Data Sharing

We do not sell your data.

We may share data with:

• Service providers (e.g., maps, hosting, authentication)
• Your organization (admins and drivers within the same company)
• Legal authorities, if required by law

Drivers cannot access other drivers’ data.

4. Data Retention

• Trip data: Stored for up to 90 days
• Active schedules: Stored while in use
• Employee data: Deleted after removal (within 30 days)
• Logs & security data: Retained for up to 1 year

5. Data Security

We use industry-standard protections:

• Encryption (HTTPS/TLS)
• Secure authentication and token systems
• Restricted database access

No system is 100% secure, but we take reasonable steps to protect your data.

6. Your Rights

Depending on your location, you may have the right to:

• Access your data
• Correct inaccurate data
• Request deletion
• Restrict or object to processing

To make a request, contact: privacy@vahaya.com

7. Children’s Privacy

Our Service is not intended for children under 13. We do not knowingly collect data from children.

8. International Data Transfers

Data may be processed in the United States or other regions with appropriate safeguards in place.

9. Location Data Notice

We collect and store precise GPS data during active trips to support:

• Fleet tracking
• Route playback
• Performance analytics

Trip history is retained for up to 90 days.

10. Changes to This Policy

We may update this Privacy Policy. Continued use of the Service means you accept any updates.

11. Contact

Vahaya LLC Email: privacy@vahaya.com

For data requests, use subject: “Data Request”